11900 Bailey Road
Cornelius, NC 28031
Ms. Ruth Petersen, Director
Trips



7th & 8th Performing Band to Cincinnati, Ohio

April 19-22, 2018

Depart: 6:00 a.m. on April 19

Return: 6:00 p.m. on April 22


Updates and photos will be sent through Remind.

ENTER THIS NUMBER: 81010
T
EXT THIS MESSAGE FOR PERFORMING BAND: @perform


Every trip package includes:

  • round-trip motorcoach transportation
  • 3 nights lodging with security on duty for 7 hours
  • 3 continental breakfasts
  • 3 dinners
  • admission to Freedom Center, Cincinnati Symphony, Cincinnati Zoo, Haunted Cincinnati, Music in the Parks Festival & Awards, Kings Island Theme Park
  • a Scholastica Travel Tour Leader on the motor coach
  • insurance coverage on each participant ($5000 emergency, $1000 life, and $250 emergency dental

TRIP MEETING - 3/19/18 at 7:00 p.m., BAILEY BAND ROOM


Hotel: 

Crowne Plaza Cincinnati Blue Ash

5901 Pfeiffer Road

Cincinnati, OH

(513) 793-4500


Bus Company: Holiday Tours


INITIAL PERMISSION FORM AND TRIP INFORMATION - PRINT, SIGN AND RETURN 


PAYMENTS HAVE TO BE MADE ON TIME AND EACH MONTH SO THAT THE TRAVEL AGENCY CAN PAY THE VENDORS ON TIME. THE ROOMING LIST WILL BE SENT IN BY MARCH 5, 2018. IT CAUSES MANY PROBLEMS FOR MS. PETERSEN AND THE TRAVEL AGENCY WHEN YOU ARE NOT ON TIME. PRICES ARE BASED ON THE NUMBER OF STUDENTS (4 = no extra charge) PER ROOM AND THE NUMBER OF PAID PARTICIPANTS ON THE BUS. 

• 26-30 paid participants per bus = $815

• 31-35 paid participants per bus = $735

• 36-40 paid participants per bus = $677

• 41-45 paid participants per bus = $632

• 46-50 paid participants per bus = $597


Package surcharges:

Triple occupancy in room = $38 additional per person per package

Double occupancy in room = $112 additional per person per package

Single occupancy in room = $336 additional per person per package


PAYMENT SCHEDULE (PRINTABLE PAYMENT SCHEDULE):

#1 - September 8 = $100 with CMS Form 5300 (See below.)

#2 - October 6  = $150

#3 - November 10 = $150

#4 - December 8 = $75

#5 - January 12 = $100

#6 - February 9 = $125 estimated (Depends on number going.)

#7 - March 9 = $125 estimated with all other forms. (See below.)


ITINERARY

TRIP GUIDELINES

MEAL BUDGET

PACKING LIST


REQUIRED FORMS FOR STUDENTS:

1.  BMS Medical Form - due with Payment #7
2.  Behavior Contract - due with Payment #7

3.  CMS Form 5300 - due with Payment #1

4.  CMS Medicine Authorization Form  - due with Payment #7

5.  Copy of Insurance Card - due with Payment #7
6.  Scholastica Travel Medical Treatment Consent Form - due with Pymt #7

7.  Travel Waiver (Only needed if students leave during a trip with parents.)


REQUIRED FORMS FOR CHAPERONES:

1.  Chaperone Guidelines - due with Payment #7

2.  CMS Form 5300 - due with Payment #7

3.  Scholastica Travel Medical Treatment Consent Form - due with Pymt #7